MS-102 Certification Notes

Day 5.2 - Group Licensing, Role Management, and Group Reports

Group Licensing

• Licenses can be assigned to Groups
• If Assigned via a Group that assignment cannot be managed individually

Group Administrator Role Managements

• Some Groups can be assigned administrative roles
  • Entra ID Security Groups
  • Microsoft 365 Groups
  • More about this in Privileged Identity Management Section

Microsoft 365 Group Reports

• Microsoft 365 admin center groups reports - Microsoft 365 admin | Microsoft Learn (opens in a new tab)

  • Group ID hidden by default in download
    • Global Administrator can change to show user details in reports
      • Settings > Org Settings > Services > Reports > Display concealed > user, group and site names in all reports

• Group name

  • The name of the group

• Deleted

  • The number of deleted groups. If the group is deleted but had activity in the reporting period, it will show up in the grid with this flag set to true

• Group owner

  • The name of the group owner

• Last activity date (UTC)

  • The latest date a message was received by the group. This is the latest date an activity happened in an email conversation, Viva Engage, or the Site

• Type

  • The type of group. This can be public or private

• Emails received in Exchange

  • The number of messages received by the group

• Emails in Exchange (total)

  • The total number of items in the group's mailbox

• Mailbox storage used for Exchange (MB)

  • The storage used by the group's mailbox

• SharePoint Files (total)

  • The number of files stored in SharePoint group sites

• SharePoint Files (active)

  • The number of files in the SharePoint group site that were acted on (viewed or modified, synched, shared internally or externally) during the reporting period

• Total site storage used for SharePoint (MB)

  • The amount of storage in MB used during the reporting period

• Messages in Viva Engage (read)

  • The number of conversations read in the Viva Engage group over the reporting period

• Messages in Viva Engage (liked)

  • The number of messages liked in Viva Engage group over the reporting period

• Members

  • The number of members in the group

• External members

  • The number of external users in the group

• Total organized meetings

  • The sum of one-time scheduled and recurring meetings a user organized during the specified time period

• Channel messages

  • The number of unique messages that a user posted in a team chat during the specific specified time period. This includes original posts and replies

Groups

• Groups Overview
• Group Management Tools
  • Microsoft 365 Admin Center
  • Entra ID Admin Center
  • Exchange Admin Center
  • SharePoint Groups
  • PowerShell
• Group Licensing
• Group Administrator Role Management
• Microsoft 365 Group Reports