MS-102 Certification Notes

Day 4.2 - Microsoft 365 Admin Center Group Management

Microsoft 365 Admin Center

• Microsoft 365 Admin Center Group Management Overview
• Microsoft 365 Admin Center Menu Options
• Microsoft 365 Groups & Teams
• Distribution List Groups
• Security Groups
• Mail-enabled Security Groups

Microsoft 365 Admin Center Group Management Overview

• https://admin.microsoft.com (opens in a new tab)
• Requires Administrative Role
• Group Workloads
  • Creation and Management of Cloud Groups
  • Viewing of Synchronized Groups
  • Management of some Group Creation Settings
  • Recovery of Microsoft 365 Groups
    • All other group types are permanently deleted immediately

Types of Groups Managed via Microsoft 365 Admin Center

• Microsoft 365 Groups
• Distribution Groups
• Security Groups
• Mail Enabled Security Groups

Microsoft 365 Groups

• Microsoft 365 Admin Center Settings for Microsoft 365 Groups Creation
  • Settings > Org settings > Microsoft 365 Groups
• Microsoft 365 Groups
  • Collection of users resources and shared assets
    • Exchange Online Shared Mailbox - Group Email Address
      • Shared Calendar
    • SharePoint Online Site Collection
  • Public or Private
  • Supports Roles
    • Owner
    • Member
    • Guest
  • Can be associated with a Microsoft Team or not Membership can be Assigned or Dynamic user can have sensitivity labels applied
• Microsoft 365 Group Limits
  • Owners per group - 100
  • Groups a user can create - 250
  • Groups an admin can create - Unlimited *
  • Number of members - suggested 1000 *
  • Number of groups a user can be owner of - 7000
  • Number of groups a user can be a member of - 7000
  • File storage - 1 Terabyte + 10 GB per subscribed user + any other storage purchased. You can purchase an unlimited amount of extra storage
  • Group Mailbox Size - 50 GB

Distribution List Groups

A Distribution Group is a collection of email addresses that receive emails to a single email address.

• Example:
  • [email protected] which sends an email to everyone in the sales department
  • Membership can be assigned or Dynamic User

Security Groups

• Used to Control Access to Resources
• Roles are Owner, and Member
• Membership can be Assigned or Dynamic User
• No Email Address
• Can be used as a Container for Licensing, Roles, Device Management, and more
• Used to Control who can Create Microsoft 365 Groups (and thus Microsoft Teams)
• Considered to be more efficient than managing individual access when appropriate

Mail-enabled Security Groups

• Used to Control Access to Resources
• Has an Email associated with it
• Membership can be Assigned not Dynamic User
• Cannot contain devices

Active Teams & Groups

• View, Create, and Manage Groups
  • Teams & Microsoft 365 Groups
    • Add a team
    • Add a Microsoft 365 Group
  • Distribution List
    • Add a distribution list
  • Security Groups
    • Add a security group
    • Add a mail-enabled security group

Policies

• Policies govern how collaboration happens in teams and groups
• Policies listed here are typically managed in the Microsoft Teams Admin Center
• Some can be managed here by clicking on the one to manage or assign to users

Deleted Groups

• Deleting Microsoft 365 Groups or Microsoft Teams sets a 'soft delete'
• Deleted Microsoft 365 Groups can be restored for 30 days
• All associated data will be restored
  • SharePoint Site Collection and contents
  • Exchange Online Content
  • If Associated with a Team - All Teams Content